MINUTES OF THE COMMITEE OF THE WHOLE MEETING

OF THE BOARD OF COMMISSIONERS

OF THE ADDISON PARK DISTRICT

HELD AT COMMUNITY REC CENTER

120 EAST OAK STREET, ADDISON, ILLINOIS

 

APRIL 14, 2008

 

President Jessen called the meeting to order at 6:07 P.M.

 

PRESENT:                     Commissioners Jessen, Ortale, Capizzano*, Reed and Welkomer

 

ABSENT:                      None

 

STAFF PRESENT:          Executive Director Mark McKinnon, Superintendent of Recreation, Michael Walaszek; Superintendent of  Finance, Janis Jordan; Superintendent of Parks and Planning, Noel Rolle; Fitness Center Operations Manager, Greg Vitale; Golf Facility Manager, Charles Sims; Community Leisure Services Manager, Geri Estvanik; and Marketing & Communication Supervisor, Traci Wicks and Executive Administrative Assistant, Lisa Bruni

OTHERS PRESENT:      None

*arrived at 8:32 p.m.

President Jessen welcomed everyone to the meeting. 

 

Changes to Agenda

None

 

Committee of the Whole

Foundation Golf Outing

Geri Estvanik stated that this year’s golf outing would be earlier, June 10th and that the foundation is seeking golfers and sponsors for the event.  She explained that she had packets for staff and board members to distribute to potential sponsors.  She added that the dinner would be held in the club house this year and that the foundation was hoping to exceed the 80 golfers that they had last year.

 

Athletic and Aquatic Referendum Follow-up

Director McKinnon stated that staff and Sheri DeAngelo met with Kit Dailey to perform a SWOT analysis of the referendum.  Discussion ensued with staff, the board and Sheri regarding the direction the district should take regarding the referendum.  It was staff’s recommendation to do a follow up survey of the residents to see how they would like the district to proceed, if at all, with a future referendum.  The Board was hesitant to spend additional dollars to seek public opinion after the loss.  The staff stated that they would provide the board with more information on the costs and benefits of the survey at a future meeting.

May Meeting Date

Board consensus was to change the May 27th meeting date to Wednesday, May 28th. \

 

Miscellaneous

Director McKinnon stated that the first and second readings for the Nature Center annexation would take place at the Village’s May board meetings.  At the conclusion of those meeting the Village would be notifying the township and the highway department of the annexation.

 

Finance and Administration

Miscellaneous

Director McKinnon stated that the board would be approving the budget at the April 28th meeting.  He stated that any questions should be directed to Janis Jordan prior to the meeting.  Superintendent of Finance, Janis Jordan stated that the budget would be run in MSI 4.0 version until it was updated to 5.0 version in early May.  From that point until the audit which will take place in at the end of July, both the 4.0 and 5.0 versions would be running.  She added that training on version 5.0 would be provided to staff and that the Pcard link would also be installed for the accounts payable module.

 

Building and Grounds

Fencing at Community Park

Superintendent of Parks and Planning, Noel Rolle provided the Board with a memo regarding the cost to replace fencing at Community Park.  He explained to the Board that fencing that was currently in place was in good condition and that funds for replacement of the fencing was not currently budgeted for.  A short discussion ensued with regarding netting between fields 1 and 2.  The Board directed staff to get costs for the price of installing netting. 

 

Neighborhood Park Meeting for Foxdale

Director McKinnon explained that staff has been trying to figure out what to do with the tennis courts at Foxdale Park and if they were used enough to spend the money resurfacing them.  He stated that a meeting would be conducted by Noel Rolle with the residents around Foxdale Park to see if what they would like to see happen at the park.  Noel Rolle distributed pictures of the park and the invitation to the Board.  Director McKinnon stated that he would like to hold approximately six meetings a year each concentrating on a different park in the district. 

 

Park Pride Day

Community Leisure Services Manager, Geri Estvanik distributed a flyer that was printed on 100% recycled paper to the Board regarding the upcoming event.  She stated that event would involve approximately 10 parks and would consist of volunteers along with staff who would be assigned to parks and provided tasks to complete at each location.  Each volunteer would be provided with a t-shirt and at the conclusion of the park beautification all participants would be invited back to Community Park for a barbeque as thanks for their hard work.  Director McKinnon complimented Geri and Noel on their hard work in organizing this event and stated that this volunteerism would save thousands of man hours of work for the park maintenance staff.

 

 

 

Club Fitness/Centennial Courtyard

Superintendent of Parks and Planning, Noel Rolle provided the Board and staff with three conceptual designs for improvements in the courtyard.  Discussion ensued with regards to the conceptual plans and the location and layout of the plans.  Director McKinnon stated that this was just informational at this point because funding was not currently available.  He stated that the project may be able to begin next spring with money from the ADA fund and by seeking grants for the project.

 

Miscellaneous

Director McKinnon explained that the ADA washroom that was being built downstairs at Centennial had some issues that needed to be addressed before a permit could be issued.  Noel Rolle explained that the issues were minor and that they were being addressed by BCA.

 

Facilities

Club Fitness Open House

Fitness Center Operations Manager, Greg Vitale explained the Open House flyer and schedule of events that were included in the Board packet.  He explained to the Board that the fitness center has been very crowded and that he was hoping to gain some more memberships with the open house.  Greg explained that the event would include some giveaways and some incentives for current members.  A short discussion ensued with regards to the event.

 

Miscellaneous

Greg Vitale also explained that the marquee at Club Fitness had to be relocated as part of the Village permit.  Discussion ensued with regards to the location of the sign, visibility and if the expansion of Route 53 would have an effect on the new location. 

 

Golf Facility Manager, Charles Sims stated that he was holding a staff appreciation gathering on April 23rd in the clubhouse.  He also stated that he and Director McKinnon would be meeting the residents who reside along hole 6 to see about solutions for golf balls that were being hit into their yards.  A short discussion ensued with regards to the meeting and possible solutions.

 

Recreation

Miscellaneous

Superintendent of Recreation, Michael Walaszek stated that promotion for pool passes has begun.  This year’s theme was “splish splash save some cash”.  He gave the board a brief summary of this year’s pricing.  He also stated that the new aquatics/recreation supervisor Missy Moulder would be present at the next Board meeting for introductions.

 

President’s Report and Commissioner Comments

Commissioner Ortale thanked staff for everything they do for the District and added that we are heading in to peak season and it is time for us to shine.  He asked staff to say focused and to be prepared for a great summer.

 

Executive Session

None

 

Adjournment

President Jessen reminded the Board that the next meeting would take place at Centennial on April 28th.  He stated that the dedication would begin at 5:00, committee of the whole meeting at 6:00 and the regular board meeting at 8:00 p.m.

 

Commissioner Welkomer moved for adjournment at 9:18 p.m.  The motion was seconded by Commissioner Reed and carried.

 

 

Respectfully Submitted by,

 

Lisa Bruni

Recording Secretary