ADDISON PARK DISTRICT
COMMITTEE OF THE WHOLE
MINUTES
1. CALL
TO ORDER
President Jessen called the meeting to order at
Absent: Commissioners Capizzano and Ortale.
Also in attendance: Pat Bond, Attorney; Mark McKinnon, Executive Director;
Michael Walaszek, Superintendent of Recreation; Janis
Jordan, Superintendent of Finance; Greg Vitale,
Fitness Center Operations Manager; Charles
Sims, Golf Facility Manager; Geri Estvanik, Community Leisure Services Manager.
Absent: Noel Rolle,
Superintendent of Parks & Planning, and Traci Wicks, Marketing &
Communication Supervisor.
ATTENDING
GUESTS
See attached list.
2. CHANGE IN AGENDA
None.
3. APPROVAL OF MINUTES
Commissioner Welkomer moved to approve the minutes of the
Committee of the Whole meeting of February 25 and
4. COMMITTEE OF THE WHOLE
A.
At this time, a member of the audience had spoken out of turn in regards to when the Board would be discussing the annexation of Army Trail Nature Center. Attorney Bond explained the process of what will be discussed at the Committee of the Whole Meeting and what would be discussed at the Board Meeting.
Executive Director McKinnon introduced Architect, Brett Moser from BCA, who provided a brief summary of what the study would include.
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Committee of the Whole Meeting
At this time, the meeting was interrupted by a member of the audience. Attorney Bond explained that the meeting was in progress and could not be interrupted.
Brett continued and mentioned that they had their first meeting with staff to identify the strengths, weaknesses, threats, and opportunities for the Community Recreation Center. They are developing a master plan that would include the changes, additions, and specific needs for the future of this building. He went over some of the strengths, weaknesses, opportunities, and threats for the Community Recreation Center.
A preliminary report was put together by BCA and given to the Board based on their walk through.
Brett answered all questions from the Board regarding this study.
B. Draft Goals 2008/2009
Executive Director McKinnon mentioned the goals would be finalized next month.
C. Miscellaneous
None.
5. FINANCE & ADMINISTRATION
A. Budget Review 2008/2009
Board members were given a copy of the budget for 2008/2009. Janis Jordan discussed the sections of the budget.
B. Accounts Payable for Approval for
Commissioner Reed asked if there were any questions regarding accounts payable. Staff answered all questions.
C. Payables for Ratification
Commissioner Reed asked Janis Jordan if there was anything out of the ordinary. Janis explained that it was all routine expenses.
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Committee of the Whole
D. Interim Financial Report
Superintendent of Finance, Janis Jordan, gave her report for the month of February.
E. Miscellaneous
None.
6. BUILDING & GROUNDS
A. Green Committee Report
Executive Director McKinnon discussed this new committee that was formed and that they had their first meeting last week. Community Leisure Services Manager, Geri Estvanik, talked about what happened at the Green Committee Meeting.
B. Goose Control in Parks
Commissioner Welkomer talked about the problems we are having at the parks with the goose droppings. It was discussed on having the service that Links & Tees has (Wild Goose Chase), and extend that service to the parks.
Executive Director McKinnon explained in detail on what Wild Goose Chase does.
C. Centennial/Club Fitness Landscaping Bid
Recommendation
Executive Director McKinnon mentioned landscaping around Club Fitness/Centennial has deteriorated and is in need of improvement. A report was given to the Board that states what needs to be done.
It is recommended that the Board of Commissioners consider a
motion to approve the bid for landscaping, fencing, and paving installation, in
the amount of $78,569 from Great Lakes Landscape Company, Inc., in
D. Vehicle Purchase
Executive Director McKinnon discussed the replacing of a 10 year old dump truck used for plowing, salt spreading, and hauling. He mentioned that on Friday the truck broke down. It is recommended that the Board of Commissioners consider a motion to approve the purchase of a 2008 Ford F450 Dump Truck from Bob Ridings Ford in Taylorville, Illinois, for $50,134.00, and waive the bidding requirements for this purchase.
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Committee of the Whole
E. Miscellaneous
Commissioner Welkomer asked Geri Estvanik to talk about Park Pride Day. Geri stated it will be on May 10th and to have volunteers come out to our parks and plant flowers and spruce up the parks this year. After this event, there will be a picnic lunch at Community Park as a thank you for the volunteers assistance for that day.
7. FACILITIES
- Tom Reed
A. Presentation of Top 100 Golf Practice
Facility Plaque
Executive Director McKinnon mentioned that Links and Tees was named as one of the top 100 Golf Practice Facilities of North America.
Charles Sims, Golf Facility Manager, mentioned the plaque they received for this honor and the letter from the Golf Range Magazine. He read part of the letter that was received.
B. Centennial Window Bid
Executive Director McKinnon talked about the three sets of windows located at the Centennial Running Track, which are the original windows and are in poor condition. NEDSRA will take part in paying for part of this expense.
It is recommended that the Board of Commissioners consider a motion to approve the bid for removal and replacement of the windows at Centennial Running Track, in the amount of $33,135.00, from Accurate Glass Inc., in Addison, Illinois.
C. Miscellaneous
Commissioner Welkomer asked when the golf dome would be closing and the range will be opening up this season.
8. RECREATION - Joe Welkomer
A. T-Shirt Bid Recommendation
Superintendent of Recreation, Michael Walaszek, explained that during the course of the year, the park district purchases numerous shirts for various programs. Each manager/supervisor purchases shirts for their programs. For the first time this year, they combined all of the orders into one bid package. The bid process allows us to get better pricing on the shirts.
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Committee of the Whole
It is recommended that the Board of Commissioners consider a motion to award the 2008 shirt bid to Promo Gear Plus, in the amount of $4,803.76.
B. Fireworks Bid Recommendation
Geri Estvanik discussed the proposals for the Addison Park
District and the
It is recommended that the Board of Park Commissioners consider a motion to approve Mad Bomber Fireworks Production for the July 4th fireworks celebration, in the amount of $24,000.00, to be shared equally by the Village of Addison.
C. Community Pool Update
Michael Walaszek talked about opening the pool up a week earlier than we usually do. Opening date is scheduled for May 31. He also discussed taking registration for pool passes on April 1. Fees will be lowered for residents this year.
Michael also mentioned that he hired a new Recreation/Aquatics Center Supervisor. Her name is Melissa Moulder. She has a great deal of pool experience and will be starting next week.
D. Calendar of Events
The Calendar of Events will be read at the Board meeting.
E. Miscellaneous
Executive Director McKinnon stated that he, Noel, the Rec Club sponsor, and the AGSP Director met to discuss their schedules for the year, maintenance needs, and communication throughout the year.
Executive Director McKinnon responded to a concern about
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Committee of the Whole
9. Presidents Report & Commissioners
Comments
President Jessen stated that one of our past commissioners, Dukie McCarroll’s husband, passed away this past week.
10. Executive Session
None.
11. Adjournment
The next meeting will be
Respectfully Submitted By,
Lisa Zucchero
Recording Secretary